Expenses

Every cost counted, every margin honest.

One table for one-time and recurring expenses, scoped to the whole org, a channel, or a team member — auto-linked to orders so your P&L is complete.

What you get

The cost side of the ledger.

One-time & recurring

A single model handles both, with daily/weekly/monthly/yearly recurrence and idempotent generation.

Auto-generated costs

COGS on fulfilment, shipping cost on shipment, and return cost on returns are booked automatically and linked to the order.

Scoped expenses

Attribute expenses to the organization, a sales channel, or a team member for precise per-segment profit.

Categories & receipts

Custom categories, payment methods, reference numbers, tags, and receipt uploads to S3.

Void, don’t delete

Voided expenses are excluded from P&L but retained for audit — nothing disappears from the record.

Feeds analytics

Expenses flow straight into P&L, expense-by-category, and channel/member profitability reports.

FAQ

Questions about expenses.

Does it handle recurring expenses?
Yes — one unified table covers both one-time and recurring. A daily job generates recurring rows idempotently, and editing the template only affects future rows.
Are some expenses created automatically?
COGS (on fulfilment), shipping cost (on shipment), and return cost (on returns) are generated by the system and linked back to the originating order.
What happens to voided expenses?
They’re excluded from all P&L and analytics but kept for audit — Ordexa voids rather than deletes financial records.
Ready when you are

Run your whole operation in one place.

Confirm faster, ship smarter, reconcile cash automatically, and finally know your real profit.

Create your free account

FREE PLAN · NO CREDIT CARD · CANCEL ANYTIME